GoPro Document Management
GoPro Document Management is an excellent solution to the document management and electronic archiving needs of companies and public sector organisations. With GoPro you can store all documents in relation to their original context within the system with information about related documents, contacts and business processes.
With GoPro Document Management all documents are stored in an accessible place where all employees with relevant access rights can view and edit them whenever necessary. GoPro Professional also supports the migration of paper documents to digital storage for easier search and retrieval and added security.
GoPro DM Professional
GoPro DM is a powerful, user-friendly and secure document management solution that supports the management and storage of documents in GoPro. The solution supports such common archiving tasks as document weeding, scanning of paper documents and version control. Powerful document management features, such as secure check-in/check-out, document trail and access, are integral to the solution.
Archiving with GoPro DM Professional
GoPro makes it possible to transfer documents from the GoPro database to a separate digital archive, according to predefined archiving rules run on a scheduled basis or upon request. This implements a rational way of automatic electronic document conservation or destruction, where needed, once documents become obsolete. The archived document can be completely removed from the original location, it can leave a “fingerprint”, pointing to the archive, or it can be registered in a summary of archived documents in the original location.
Scanning and attachments
GoPro supports scanning directly from within the system using a third-party scanning software. This ensures the integrity of the documents, easy email control, and structured access. Furthermore, by storing all files electronically, expensive office space used by filing cabinets can be put to better use. Email attachments can be directly imported into the document management system and managed like any other documents within the system.
Version control and document history
Enabling versioning for documents gives the option of storing a number of versions of the same document thereby preserving the document history. This means that previous versions of documents can be retrieved and viewed as well as role back to if required. The document locking features,allows the locking of documents and providing an overview of locked documents in GoPro, eliminating the risk of edit conflicts and ensuring that revisions do not get accidentally lost.