The GoPro Research Grant Management solution is a cost-effective way for institutions to have a complete overview of the institution’s research grants process and existing and completed research grants applications and contracts. It provides full contracts management, full audit trail of the entire grant management process, easy reporting and workflow management, while ensuring compliance with policies and procedures, quality of applications and conformity to defined service levels towards departments and funding sources.

The GoPro Research Grant Management solution has been successfully used by Oxford University Research Services.

Rational grant management has become one of the areas of maximum importance in institutional administration at all levels. The variety and complexity of funding sources entail stronger emphasis on professionalism and the use of systematic, well defined procedures for handling research grants.

Key features 

• Step-by-step workflow support
• Deadline management
• Integrated case and document management
• Easy document production (email, fax, letters, phone logs, contacts, etc.)
• Complete correspondence and document history
• Complete audit trail
• Built-in reporting and MIS
• Sophisticated search function

Better Control of Grant Applications
GoPro Research Grant Management provides you with the tools you need for effective monitoring and processing of grant applications within your institution, keeping all the records accessible and classified for easy auditing.

The Grants Advisor
The system enables the Grants Advisor to act quickly on a research grant application that a department or section submits for approval. He can then proceed to verify its completeness and clarify any issues with the applicant. Using the system, he then proceeds to obtain the terms and conditions of the funding source and add those to the case file for the application, provide them to the Authorized Signatory and clarify any remaining issues before he notifies the applicant of the authorization. The whole process and any related documents are automatically tracked for easy auditing.

The Authorized Signatory
The Authorized Signatory can react swiftly to each grant application waiting for approval, having at his disposal all the background material needed to make an informed decision.

Effective Contract Negotiation
Using the GoPro Research Grant Management solution, contracts can be negotiated and signed in compliance with well-defined administrative procedures, in a rational, effective and tractable manner.

The Contracts Officer
The system makes it possible for the Contracts Officer to be immediately advised when a contract is awaiting review. Using the system, he can then proceed to conduct contract negotiation between the sponsor and the department, accept contract amendments and prepare the signature cover note for the Authorized Signatory, while maintaining a complete audit trail and version control of the contracts issued.

Easy Award Activation
The GoPro Research Grant Management solution is designed to make it easy to manage the complex task of having many departments and sections applying for grants in relation to a variety of project and operational costs.

The Grants Advisor
In GoPro the Grants Advisor can be immediately advised when a grant has been awarded, check the award against the checklist and inform the department in question. He has to obtain the acceptance of the grant and a revised cost estimate from the department. Using the system the Grants Advisor can log in a detailed manner the revised cost figures for each case and compare them to the award setup documentation. The system makes it easy to issue the award activation forms and submit the information to the financial system.

Complete Operational Overview and Reporting
GoPro Research Grant Management provides a complete system for operational overview, reporting and MIS. The system makes it easy to monitor workloads and deadlines, and with advanced reporting complex statistics and key figures can be synthesized in graphs for immediate comparison.

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